Clyde-Savannah Central School District                                                                                                                       

BOARD OF EDUCATION REGULAR MEETING                                                                             

Board Room, Junior-Senior High School, Clyde, NY     

Wednesday, February 21, 2007 – 7:00 p.m.

 

MEMBERS PRESENT:

Robert Montemorano, President; Sandi Bastedo, 1st Vice President; Walt Votra, 2nd Vice President; Patrick Crowe; Kathleen Malone; Paul Sharp; James Younglove; Anthony Carnevale; David Aldrich; Reid Robbins, Student Representative

 

OTHERS PRESENT: Marilyn Barr, Superintendent; Larry Driscoll, Interim Assistant Superintendent for Business; Peggy Tyler, Assistant Superintendent for Instruction; Belinda Crowe, Principal, Savannah Elementary; Bill Schmidt, Principal, Clyde Elementary; Katherine Hicks, District Clerk; Don Anstee; Pam Anstee; Jill Harper; Teresa Prinzi; Libo Alexanian

 

CALL TO ORDER AND PLEDGE OF ALLEGIANCE:

President Montemorano called the meeting to order at 7:01 p.m. in the Board Room of the Junior-Senior High School.  He welcomed everyone and asked all present to recite the Pledge of Allegiance.

 

CLERK’S REPORT:

K. Hicks presented the clerk’s report which included the following addendum to the agenda under:

Personnel – Certified Staff, Personnel – Non-Certified Staff, and General.

 

ADDENDUM AGENDA

E. Personnel – Certified Staff

14. Approval:

Acceptance of recommendation of Barry Germinara as long term substitute for Stephanie

Gatesman, Savannah Elementary, at a salary of $65.00 per day for first 20 days and then

retroactive to $32,000 per year, prorated, effective on or about March 9, 2007, through

June 30, 2007

    X

 

F. Personnel – Non-Certified Staff

11. Approval:

Acceptance of recommendation of appointment of Heather Wright as a substitute

teacher aide, as needed in the district, at a salary of $7.15 per hour, as per contract,

effective February 22, 2007, conditional on finger printing clearance, as required by law

 

    X

12. Approval:

Acceptance of recommendation of appointment of Susan Thompson as a substitute cleaner,

as needed in the district, at a salary of $7.39 per hour, as per contract, effective

February 22, 2007, conditional on finger printing clearance, as required by law

    X

 

G. General

20. Approval:

Acceptance of recommendation of appointment of Mengel, Metzger, Barr  & Co. as district

internal auditor, at a cost of $8,000 to the district for initial services required by law. 

    X

 

APPROVAL OF AGENDA:

A motion to approve the meeting agenda was called for with the following changes: Item E.5, stipend amount of $3,474; E.12, two year probationary appointment; items F. 2, 3, 4, and 5 – the following phrase added to each: “with changes as noted of Article J vacation leave Section 2; G.14, addition of per day per volunteer.

 

MOTION: J. Younglove

SECOND: S. Bastedo

VOTE: Unanimous 9-0

 

PUBLIC OPEN FORUM:

1.       Parent J. Harper voiced concern regarding the lockdown last week at the Junior-Senior High School

2.       District bus driver, D. Anstee, asked if there might be consideration of 2 hour delays on bad weather days. He would especially like to see this consideration on foggy days in the spring. Regarding recent school closings Superintendent Barr stated that when the Wayne County Sheriff’s Office makes an official statement of restricted travel or no unnecessary travel on county roads, it is observed by school districts.

 

PRESENTATIONS:

(There were no presentations.)

 

REPORTS AND CORRESPONDANCE:

¨       President Montemorano reported on the following:

1.    Savannah Town Board meeting March 12 at 7 p.m.

A motion was made for President Montemorano to attend this meeting (regarding Excel Aid and to solicit a letter of support from the Town of Savannah relating to the District’s joint grant application with the Town of Galen, Village of Clyde and Wayne County Soil and Water Conservation Department for a water drainage project that includes drainage work at the Junior-Senior High School and the Clyde and Savannah Elementary Buildings.  

 

MOTION: K. Malone

SECOND: J. Younglove

VOTE: Unanimous 9-0

 

2.    R. Montemorano would like Superintendent Barr to schedule Board visitations to the Junior – Senior High School and the bus garage

3.    President Montemorano reminded members of the March 8 WFL BOCES meeting and asked to hear from members regarding the nomination of a member to serve on the BOCES board, that nomination deadline being March 26, 2007

   

 A motion was made to nominate Patrick Crowe to serve on the Wayne Finger-Lakes BOCES Board

MOTION: K. Malone

SECOND: J. Younglove

VOTE: Unanimous 9-0

 

4.    President Montemorano reminded members that on April 28 the Four County School Board Association is offering mandatory fiscal training for any members who have not yet taken it

  

¨       R. Robbins gave a report on girls and boys basketball standings, the school Chess Club (which is undefeated and one of the top teams in the state), and Master Minds

R. Robbins stated the student body seemed pretty happy at the moment.

 

COMMITTEE REPORTS:

Policy Committee –

K. Malone reported the committee met this evening prior to the Board meeting and addressed and discussed the following:

  1. Attendance Policy 7100 – they see no problem with any of it, as presented and adjusted by the administrative team, and suggested a first read on this policy for the March 14 meeting.
  2. Student Use of Electronic Devices - Policy 7362 – the committee asked for a second report back from the administrative team on this policy. W. Votra asked for a reconsideration of phone zones

Discussion followed.

A motion asking administrators to readdress Student Use of Electronic Devices - Policy 7362 was made.

      MOTION: K. Malone

      SECOND: W. Votra

      VOTE: Unanimous 9-0

 

K. Malone referred members to her report dated February 8, 2007. On this date she met with K. Miner, as suggested by Superintendent Barr at the January Board meeting. The meeting was regarding the District’s current HIV/AIDS policy. K. Miner proposed the District Health and Wellness Committee be given the okay by the Board to proceed with revision of the HIV/AIDS, Alcohol, Smoking and Tobacco Use. The policy committee would then review and assess the content of these policies and report to the Board.

K. Malone reminded members that it is the responsibility of the Board of Education to write policy for the district. Discussion followed which included the role of ERIE I BOCES as a paid resource for policy by the district. There was a consensus by the Board to engage the Health and Wellness Committee, in an advisory capacity, without remuneration.

 

Wetlands Committee –

R. Montemorano reported the Montezuma tram project will possibly be moving forward. Private developers involved in this project have voiced preliminary interest in the Savannah Elementary Building as a possible station/hub for the tram.

 

Buildings and Grounds Committee –

P. Crowe gave an update on the storm water management plan. The Town of Galen has requested permission from NYSDEC to clear the soil and debris from the culvert pipes under Old Route 31 and State Route 31 between Clyde and Savannah as a preliminary effort to improve drainage prior to a joint grant application for a major drainage project that includes the Junior-Senior High School and the Clyde and Savannah Elementary building areas. 

 

A motion was made for P. Crowe to draft a letter on behalf of the district indicating our support of the grant application for the drainage project. Wayne County Soil and Water Conservation Department will serve as the lead agency.  President Montemorano will sign the letter.

MOTION: W. Votra

SECOND: K. Malone

VOTE: Unanimous 9-0

 

Audit and Finance Committee –

P. Crowe reported the committee interviewed three firms for the internal audit function. Two stood out, and the decision was made to hire Mengel, Metzger, Barr  & Company. Mr. Crowe reported the owners of the company would be doing the work. The district’s cost for initial mandated services is $8000.

 

SUPERINTENDENT REPORT:

Superintendent Barr’s report to the Board consisted of the following twelve points:

1.       Fall 2006 5th Grade US History Exam Results:

-          86% passing; 23% had 85% or better on exam (mastery)

              

January 9th – 10th grade Math A result:

                      -  87% passing; 93% passing when safety net for students with disabilities figured in; 10% mastery

 

January 11th grade English results: (note: we offer the exam in January and in June)

-          77% passing; 84% when safety net figured in

-          remaining 14 students immediately placed in Academic Intervention classes for additional support and will retake the exam on the June time line

Superintendent Barr stated she was pleased that these numbers showed sustained growth with our curriculum adjustments.

 

2.       National Honor Society Outstanding American Teacher Award Recipient – Jim Scarfia

-          Mr. Scarfia will be recognized by the Board at the March 14 Board meeting due to the rescheduling of the February 14 meeting

3.       Next Steps – 5 Year Instructional Vision 

Ø Middle Level Education

Ø ORION Survey

Ø Athletics (K. Rhinehart)

Ø Attendance – (Attendance/Truancy)

4.       Update on Transiency Study

5.       Legislative Position Paper

6.       Annie Opportunity (cultural awareness)

7.       Input: Attendance Policy

8.       Input: Student Use of Electronic Devices

9.       Savannah Dhu No Smoking Initiative

10.    2007-2008 Clyde-Savannah School Calendar

11.    Savannah Dhu Request for leasing of buses

12.    Wayne County Star – Student Reporter

 

There were questions and answers with discussion throughout the report. The Board stated it would like more information from the ORION representatives regarding the comprehensive analysis that Superintendent Barr would like this group to do for the district. Mrs. Barr was requested to arrange a full Board of Education presentation by the ORION representatives.

 

Superintendent Barr stated the district administrators would like the formation of a committee to look at the future instructional needs of the district and how best to meet them. President Montemorano, in addressing this request, asked for the formation of a Capital Improvement Project Ad Hoc Committee charged with driving this. The committee will consist of P. Crowe, A. Carnevale, D. Aldrich, Superintendent Barr, L. Driscoll, P. Tyler, and Dr. Craig Pawlak, principal of the Jr. Sr. High School. The first meeting of this committee will be Tuesday, February 27, at 3:00 p.m. in the conference room. The District architectural firm will be in attendance as well. The Ad Hoc committee will report back to the Board on March 7.

 

A motion for a resolution forming this committee was made.

MOTION: R. Montemorano

SECOND: S. Bastedo

VOTE: Unanimous 9-0

 

RESOLUTION:

RESOLVED: The Clyde-Savannah Board of Education authorizes the formation of a Capital Improvement Project Ad Hoc Committee.

 

At Superintendent Barr’s request, Mr. Kevin Rhinehart, Athletic Director, presented a proposal for improving sportsmanship in the Clyde-Savannah athletic programs. He presented his philosophy of sportsmanship and a plan for the implementation of some new guidelines. He stated that we must see academics meet athletics and athletics meet academics, i.e. a blending of the district’s core focus on excellence in academics with our expectation of good sportsmanship on and off the field or court.

 

Mrs. Barr discussed the need for increased focus on top offenders of the truancy policy.  The Board declined the Superintendent’s recommendation of a Pilot Program to address the truancy Issue. The Superintendent indicated that she will provide further recommendations to the Board in the near future relating to strategies to address the truancy issue.

 

INTERIM ASSISTANT SUPERINTENDENT FOR BUSINESS REPORT:

Mr. Driscoll’s report was chaired and will be presented at the March 7 Board meeting.

 

ASSISTANT SUPERINTENDENT FOR INSTRUCTION REPORT:

P. Tyler referred members to her report without formal presentation. There were no questions.

 

Discussion of Consent Agenda Items:

  1. A. Carnevale questioned the inclusion of “with changes as noted of Article J vacation leave Section 2”  in the Memorandums of Agreement (consent agenda F.2, 3, 4, and 5). By voice vote of 5 to 4, the Board determined this portion would remain in the five Memorandums of Agreement.
  2. Approval of the 2007-2008 district calendar was moved to the March 14 meeting.
  3. There was discussion and rewording of consent agenda item E.1.
  4. Item G.11 was removed from the agenda.

 

CONSENT AGENDA:

President Montemorano called for a motion to accept the Consent Agenda.

MOTION: S. Bastedo

SECOND: W. Votra

VOTE: Unanimous 9-0

 

 

 

A.       Approval

·        Minutes of January 8, 2007

·        Minutes of January 10, 2007

 

B.       Acceptance of Financial Reports

·       Treasurer’s Report – December

·       Budget Status Report

·       Activity Accounts

·       Budget Transfers

 

C.       Review Warrants                                                                                                                       

                               Warrant 9 Fund C Dec 15 for 12/806-12/31/06

Warrant 14 Fund C Jan for 1/1/07-1/31/07

Warrant 15 Fund C  2nd Half Jan for 1/22/07-2/4/07

Warrant 17 Fund F Jan for 1/1//07-1/31/07

Warrant 18 Fund F 2nd Half Jan for 1/22/07-2/4/07

Warrant 27 Fund A Dec 15 for 12/8/06-12/31/06

Warrant 30 Fund A Dec 15 Add for 12/8/06-12/31/06

Warrant 31 Fund A Dec 31 for 12/20/06-12/31/06

Warrant 33 Fund A Jan for 1/1/07-1/31/07

Warrant 37 Fund A 2nd Half Jan for 1/1/07-2/4/07         

                               

D.       Approval:  CPSE and CSE Recommendations

 

E.       Personnel – Certified Staff

 

  1. Approval:  

Acceptance of recommendation to enter into a Memorandum of Agreement with the CSFA and C-S Administrative Union to allow Kevin Rhinehart to move .4 FTE to the administrative unit for the spring semester of 2006-2007 and the fall semester of 2007-2008. This will be reevaluated for the spring semester of 2007-2008. This appointment will not affect Mr. Rhinehart’s tenure and seniority, as he remains in the teacher’s unit for .6 of his duties, and thus under the CSFA contract agreement

 

2.   Approval:

 

 

2.a Approval:

Acceptance of the resignation of Dr. Craig Pawlak as  Director of Physical Education due to a change in

staffing   appointments.

 

Acceptance of recommendation to appoint   Kevin Rhinehart as Director of Physical Education and

Interscholastic Sports for the spring semester of 2006-2007 and the fall semester of 2007-2008 at a

stipend of $1440 prorated to $720 as a .4FTE administrative position.

 

  3. Approval:

Acceptance of recommendation to move 20 days of sick leave to 20 days of family medical leave for Linda Synder, due to family needs

 

  4. Approval:

Acceptance, with regrets, of resignation of Jessica Abruzzi as co-advisor of Student council for the 2006-2007 school year.

 

  5. Approval:

Acceptance of recommendation of Mike Witter for Girls Varsity Volleyball coach for the Fall 2007 season, at a stipend of $3,474.00

 

  6. Approval:

Acceptance of recommendation of Christine Lauster for Girls Junior Varsity Volleyball coach for the Fall 2007 season, at a stipend of $2,344.00

 

  7. Approval:

Acceptance of recommendation of Jennifer Dapolito for Girls Modified Volleyball for the Fall 2007 season, at a stipend of $2,157.00

 

  8. Approval:

Acceptance of recommendation to grant one day of unpaid leave, as requested, to Tracey Ayers for 10.09.07

 

  9. Approval:

Payment of $3,500.00, to Marilyn Barr, as per payment request voucher submitted, and as per Mrs. Barr’s employment agreement Article III, Section 1 (Compensation) relating to the maximum additional salary payment corresponding with Annual Yearly Progress (AYP) targets met by the district, as measured on the School Accountability Report Card, issued for the 2006-2007 school year by the New York State Department of Education. The Board also directed that a copy of the 2006-2007 Accountability Report Card shall be attached to the payment request voucher document for audit purposes.

 

10. Approval:

Acceptance of recommendation  for Kathy Miner to provide through the 21st Century Grant non-smoking and smoking cessation activities, at $21.00 per hour as per contract

 

11. Approval:

Acceptance of recommendation for the addition of Nicole VanCuran to the 2007-2008 substitute teacher list

 

12. Approval:

PULLED FROM CONSENT FOR EXECUTIVE SESSION

Acceptance of recommendation of the appointment of Rebecca Odell to a two year probationary appointment as an English teacher at the Jr. Sr. High School , to fill the position vacated by the resignation of Dan Shannon, at a starting salary of $46.000, effective February 22, 2007, conditional on fingerprinting, as required by law  (effective date due to snow days is March 19, 2007)

 

13. Approval:

Acceptance of the recommendation of Dan Folts, as long term Teacher Assistant substitute at the Jr. Sr. High School for Elizabeth Rose, at a daily rate of $60.00 per day, effective January 29, 2007

 

14. Approval:

Acceptance of recommendation of Barry Germinara as long term substitute for Stephanie Gatesman,

Savannah Elementary, at a salary of $65.00 per day for first 20 days and then retroactive to $32,000

per year, prorated, effective on or about March 9, 2007, through June 30, 2007

 

F.        Personnel – Non-Certified Staff

 

 1. Approval:

Acceptance of recommendation of Kevin Maddox as a substitute bus driver at a salary of $12.25 per hour effective February 15, 2007, conditional on clearance of fingerprinting records check as required by law

 

 2. Approval:

Acceptance of Memorandum of Agreement of Katherine Hicks, Secretary to the Superintendent and Clerk to the Board of Education, with changes as noted of Article J vacation leave Section 2, effective retroactive to August 1, 2006

 3. Approval:

Acceptance of Memorandum of Agreement of Patrice Beadle, District Treasurer, with changes as noted of Article J vacation leave Section 2, effective retroactive to August 10, 2006

 

 4. Approval:

Acceptance of Memorandum of Agreement of Lisa Paddock, Account Clerk assigned as District Accounts Payable Clerk, with changes as noted of Article J vacation leave Section 2, effective retroactive to