Before Opening: Prior to reopening, the school building’s administrators will consult the most recent federal guidance for school programs, including ongoing mitigation strategies, and prevention, support, and communication resources. Administrators will also ensure that appropriate inventory of personal protective equipment (PPE), and cleaning/disinfection have been purchased. The District will post signs on how to stop the spread of COVID-19: properly wash hands, promote everyday protective measures, and properly wear a face covering. The District will also train all faculty and staff (“employees”) on the precautions either remotely or in person. A workplace risk assessment will also be conducted in each of the buildings. Each building will identify a COVID-19 point person.
Cleaning & Disinfecting: The Clyde-Savannah CSD will conduct regular cleaning and disinfection of the facilities and more frequent cleaning and disinfection of high-risk areas used by many individuals and for frequently touched surfaces, including desks and cafeteria tables which should be cleaned and disinfected between each individual’s use, if shared. A deep cleaning of all buildings will take place prior to students and staff being reintroduced. If cohorts are used, cleaning and disinfection may take place between each cohort’s use rather than each individual. Cleaning and disinfection must be rigorous and ongoing and should occur at least daily, or more frequently as needed. Regular building cleaning and disinfecting practices will occur at the end of each workday, including routine cleaning and disinfecting of work surfaces and areas in the work environment, including restrooms, offices, break rooms, classrooms, and other spaces throughout each building. Daily cleaning and disinfecting will be conducted in high-touch areas (door handles, sink handles, drinking fountains, electronics, shared objects). While most surfaces will need normal routine cleaning of indoor or outdoor areas, frequently touched areas will require daily disinfection. Restrooms should be cleaned and disinfected more often depending on frequency of use. Office spaces will be cleaned daily by second shift. High touch areas in office spaces will be disinfected daily. Toys, classroom objects, community play materials, community supplies, and physical education equipment will be disinfected daily. If playgrounds are open, they will be disinfected daily. Coverage hours for cleaning staff should be expanded to allow more frequent cleaning throughout the day, including frequent cleaning and disinfection of shared objects and surfaces, as well as high transit areas, such as restrooms and common areas. Custodial and cleaning staff will also clean and disinfect routinely throughout the day. Custodial staff will maintain a daily cleaning log documenting date, time, and scope of cleaning, and keep it on file at each building. Custodial and cleaning staff will be provided with disposable gloves and masks to perform their cleaning and disinfecting duties. The District will follow the hygiene and sanitization requirements from the Centers for Disease Control and Prevention (CDC) and NYSDOH document “Interim Cleaning and Disinfection Guidance for Primary and Secondary Schools for COVID-19”. Disinfecting products specifically labeled for SARS-CoV-2 have been procured and will be used.
- If an employee becomes ill with COVID-19, the building will be disinfected and closed for a determined amount of time, both in accordance with CDC and NYSDOH recommendations.
- Buildings and Grounds staff will receive training on proper cleaning and disinfecting procedures as well as the proper use of each product. Training will be ongoing and reinforced.
Ventilation: The buildings and grounds staff will ensure ventilation systems operate properly and increase circulation of outdoor air as much as possible by opening windows and doors, unless they pose a safety or health risk to students using the facility.
Hygiene: Sanitizing products will be provided and located on/near commonly shared equipment and supplies (e.g. copiers). Prior to use of a shared piece of equipment, the employee should sanitize the parts that will be touched. After use of a shared piece of equipment, the employee should sanitize the areas that were touched. Employees should then practice hand-washing or hand sanitization procedures.
- There must be adherence to hygiene and cleaning and disinfection requirements as advised by the CDC and DOH, including “Guidance for Cleaning and Disinfection of Public and Private Facilities for COVID-19,” and the “STOP THE SPREAD” poster, as applicable. The District must maintain logs that include the date, time, and scope of cleaning and disinfection. The District will identify cleaning and disinfection frequency for each facility type and assign responsibility.
- Buildings and grounds employees will provide and maintain hand hygiene stations for personnel, including handwashing with soap, water, and paper towels, or an alcohol-based hand sanitizer containing 60% or more alcohol for areas where handwashing is not feasible.
- In order to insure the safety of the staff and students at Clyde Savannah Central School, the Facilities Department will implement the following procedures:
Visitors, Construction Contractors, and Non-Essential Employees:
- All visitors will be required to complete a health screening, including temperature check prior to being granted permission to enter the building.
- Visitors to each of the buildings in the Clyde-Savannah CSD will be limited. Limitations include employees who are not otherwise scheduled to work on a given day. In general, the building will be considered closed for the summer with only essential staff, any other employees assigned to work when absolutely necessary, and construction contractors within the building. Visitors who buzz for entry to the building should communicate through the buzzer system only. Employees will ask the purpose for the visit and whether business can be accomplished through phone, email, or mail. If the person is dropping something off, s/he will be advised to leave the item at the door.
- Only visitors with scheduled meetings with an employee in the building will be given admittance. Visitors will be required to respond to monitoring questions, sanitize their hands upon entry to the building and wear a face covering. Disposable masks will be available.
- To the extent possible, deliveries will be made to building loading docks. Delivery people are requested to wear a face covering when entering the building. Social distancing will be practiced.
- Bus drivers will be monitored on a daily basis, including responding to self-monitoring protocols. Buses will be cleaned and disinfected on a daily basis. Drivers will wipe down high-touch surfaces between bus runs. In order to reduce the density of students on buses, students will be assigned every other seat. Students will be required to wear facial coverings when riding on buses. Social distance will be created between children on school buses.
- If necessary, contingency plans will be developed that reduce density on buses by staggering runs, making multiple trips with fewer students per trip and/or centralized pickup points in Clyde and Savannah. Families are encouraged to find alternate transportation if possible to help reduce density on busses.
- Bus drivers will be required to wear facial coverings at all times. Students and staff should wear face coverings at bus stops and on buses. We will instruct students and parents to maintain 6-foot distancing at bus stops while loading and unloading.
- Food service workers will be monitored on a daily basis, self-reporting any COVID-19 type symptoms. Kitchen areas will be cleaned and disinfected on a daily basis. Food service workers will wear face coverings at all times. Equipment, including high touch objects will be disinfected daily or more often given the rate of usage.
- Food Service Director will ensure gloves, masks, disposable aprons, and other supplies are readily available.
- Food Service will promote fresh, healthy menu options that are individually plated, pre-portioned with pre-wrapped produce.
- Disposable trays will be used, wrapping cold items in plastic and hot food with foil.
- Workstations will be reorganized for proper physical distancing during meal preparation and meal service.
- Employee shifts will be adjusted to minimize the number of staff in the kitchen.
- Physical distancing will be provided through increased spacing, small groups, and limited mixing between groups. Staggered mealtimes allow for cleaning between meal services and to serve students in smaller groups.
- There will be at least 6 feet of physical distancing between groups or tables by increasing table spacing, removing tables, marking tables as closed, or providing physical barriers between tables.
- Physical guides will be used, such as tape on floors or sidewalks and signage on walls to ensure students remain at least 6 feet apart in lines or while waiting for seating.
- Physical barriers will be provided, such as sneeze guards and partitions, at POS and other areas where maintaining physical distance of 6 feet is difficult.
- Cafeteria tables will be disinfected between lunch periods.
Staff Absentee Protocols
- Accommodations for at-risk employees with underlying medical conditions, or for those who have household members with underlying health conditions, will be made to the extent practicable. Employees should contact their supervisor to initiate the discussion. The District will send a questionnaire to all staff requesting that they contact the District office if they anticipate any COVID-19 related employment concerns for the upcoming school year.
- Employees seeking medical accommodations will follow ADA guidance:
- How does the disability create a limitation?
- How will the requested accommodation address the limitation?
- Is there another form of accommodation that could effectively address the request?
- How will the proposed accommodation enable the employee to continue performing the essential function of their job?
- Is the requested accommodation reasonable, or will it create an undue hardship? Susan Gray, the Assistant Superintendent for Business and Operations, is the designated staff person responsible for COVID19 concerns. She can be contacted with questions.
- The existing process for hiring professional staff will stay in place with the following exceptions:
- First and second round interviews will take place via video conferences or in-person if proper social distancing regulations are followed.
- Demonstration lessons will not take place unless they can be organized following the proper precautions for social distancing and face coverings.
- Safety drills will be performed in conjunction with social distancing to mitigate the spread of infectious diseases within reason. Consider the following:
- Drills should test the capacity of all involved in emergency response, highlighting building-level cooperation between schools, police and first responders.
- Drills should be treated as real emergencies, with full and serious participation from all participants, including administrators, teachers, students and first responders.
- Drills should be practiced frequently, in a realistic manner, such as during lunch, recess or when the school principal is away from the building. Drills shouldn’t be scheduled based on when it is most convenient or least disruptive.
- Debriefings should be held after every drill to further enhance response skills. Debriefings can be held with teachers and students in classrooms or in all-staff and faculty meetings.
- Drills should be thoroughly evaluated, and input should be collected from various drill participants. Mistakes or inconsistencies during drills are learning opportunities and can help improve future response. Many safety experts say the most important part of any drill is the discussion and updated action plan that follows.
- Drills should have associated communication plans that include long-term follow-up to support sustainability and progression. Plans should cover all drill types, identify specific objectives and goals for each drill, include logistics and available resources and ensure compliance with state and/or district regulations.